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1997 Rainbow Family National Gathering

U.S. Forest Service Final Report


1997 RAINBOW FAMILY GATHERING
INDIAN PRAIRIE
BIG SUMMIT RD OCHOCO NF
PLANNING SECTION

During the 1997 Rainbow Family Gathering there were one to three people working in the Planning Section. The planning section chief, resource unit leader and situation unit leader. While there were similarities between this event and a wildfire incident, there were also many differences.

IAP's: Incident Action Plans were prepared for each day. The daily changes were minimal, but IAP's were distributed at each briefing and served as a source of information that highlighted changes made from the previous day. These IAP's also served as documentation for tracking assigned resources. Two different LAP's were prepared daily. One was used by the Law Enforcement Officers (LEO's) for assignments and {?} This one was labeled "For Official Use Only" and was only given to the IC, Command and General Staff (if they wanted one), ICP Dispatch, and the Forest Service end cooperative agencies Law Enforcement Officers. These plans were kept in a cupboard until given to the LEO's and were then shredded at the end of each shift. A second LAP was prepared to give to the Forest Supervisor, District Ranger, District and Supervisor's Offices from desks, local dispatch organization and the Information Officer. This LAP did not includes LEO's names, work hours or radio frequencies.

Meeting and briefing facilitation:

Meeting facilitation was a much greater time commitment during this event than a wildfire. During the first week, the PSC facilitated 3 to 4 meetings per day.

The team had a daily "Team meeting" at 1600 each day. At that meeting, each member updated the team on events that had occurred that day, brought forward issues that the team must handle and make decisions as necessary. This meeting was attended by team members, district representatives, forest representatives, cooperative agency representatives (Oregon State Police) and the Washington Of fice Review Team members while they were at the event. This meeting provided an opportunity for people to know that they could meet with the team and discuss issues associated with the event. It is very important that this meeting occur daily and at the same time. The day's events generate the topics for the meetings and the need for decisions. A flip chart with agenda items was left up during the day and people could add topics as they came up during the day.

The Central Oregon Area Team (COAT) had meetings every two to four days. These meetings were important to maintain communications between team members who must be able to respond quickly and with confidence on their next wildfire assig ment Due to the high stress and frustration associated with this event, this meeting provides an opportunity for people to voice those frustrations and discuss their problems and concerns. These discussions provide information about how others on the team are dealing with their frustrations and concerns. It is important to have the IC at these meetings, if possible.

Operational Briefings:

Operational Briefings were scheduled at 1200 and 2400, which was shift change for the LEO's. Section Chiefs attended these meetings to discuss general information from each of their sections. Not all chiefs attended each briefing. When new LEO's began their first shift, each chief gave a detailed discussion of the important information from their section. Following briefings were less detailed' emphasizing the changes, and not all chiefs attended. It is important that the IC and other section chiefs attend these meetings so that the LEO's realize that they are working for an incident command team that is there to support their efforts.

At the 1200 briefing, the general discussion is facilitated by the PSC the sections chiefs provide the information. After all sections have presented their information, they were then asked to leave the briefing room. Further discussion about daily assignments continued with the LEO's' Division Supervisor and LE Operations Section Chief.

The 2400 briefings had two team members, that were not from the law enforcement section These team members presented changed and new information to the LEO's going to the field Their presence was important to let the LEO's know that all members of the team supported their assignments. A tten dance was scheduled in advance but could be traded with other team members.

The planning section also produced maps of the gathering site and surrounding areas The information was gathered by the Situation unit leader, Resource Operations Section Chiefs, LEO's and Logisitics section. The Ochoco National Forest has a complete GIS system that produced excellent maps. Some of the maps produced include Helispot locations, parking areas, safety zones for escape from wildfires, land allocations and ownership.

ICS-209's were completed when significant changes occurred prior to June 30. After June 30, a daily ICS-209 was prepared This was negotiated with the local dispatch center and may or may not be necessary for future events. The information included in the -209 focused on the law enforcement activities and attendance estimates. The information to be included was cleared with the LE Operations Section Chief, before the first -209 was completed The LE Ops Chief told us what could and could not be included in the -209.

Filing: The planning section compiled the documentation associated with the event, except for any law enforcement information. All of the law enforcement information was kept with the LE Operations Section Chief and was not made available for the final documentation package. The team and forest agreed that the final package would be be kept in the Ochoco National Forest Supervisor's Of Office No law enforcement information is available in this package.


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