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1997 Rainbow Family National Gathering

U.S. Forest Service Final Report


INTERAGENCY R6 AVIATION PROJECT PLAN

Deschutes and Ochoco National Forest. Prineville BLM


Project Name and Objective: LE Flight. To observe the Rainbow gathering at Indian Prairie

Anticipated Project Date: June 27 to July 15

APPROVALS

Project Plan Prepared by. Name: (signed) David F. Johnson Title: Deputy I C

This Flight is Approved by: Chris Hice Unit Aviation Officer

Project Plan Reviewed by: (signed) John[?] Johnson[?] RAG Staff

Project Reviewed by: RAO

Note: Signature by preparer verifies that all personnel have the required training for the mission.
Note: Attach map for mission flights with aerial hazards and flight routes.
Note: Attach Cost Analysis.

Project Description:

The incident command team for the rainbow gathering has requested the use of OSP's aircraft for the purpose of observing a large area. USFS passengers must have the minimum training as stipulated in the attachment A qualified flight manager/chief of party will be on board. Only the aircraft and pilots stipulated in the attached letter of agreement may be used Flight following will be conducted through' OSP's dispatch system. COIDC will be notified of all flights in advance. so that the MTR's can be checked. A phone contact will be established between OSP and COIDC for the PURPOSE of flight information transfer for the duration of this project A weight and balance will be performed by the pilot prior to the mission. A King hand held programed to the Ochoco frees will be on board all flights. No off site site landings will occur.

- Note: The Law Enforcement Official in charge of this operation must document the names of the participants and verily that the required aviation training for mission type flights is in place.

Project Manager - Ann MelleO'Neill[?]

Supervision: Flight Manager - Chief of Party

Participants: Will change daily

QUALIFICATIONS: Chief of Party. Pt to Pt:

Resource Special Use Manager:

Helicopter Manager Other

Type of flight: Point to Point Mission Flight

Desired Aircraft Type: Helicopter Fixed Wing

Management Code: Billee Code:

OAS-23 FS-122 CWN BOA CostPerHour Ferry Time

Daily Availability RON Fuel Truck Mileage Extended Avail Projected Cost: NONE

Vendor OSP Phone# FAA # Make/Mode.

Aircraft Carded: Yes X No Color:
Pilot Carded: Yes X No Name:

Flight Following: FAA IFR
OSP dispatch check-in every 15 minutes

Request or Flight #

Search And Rescue Procedures: Contact dispatch. Follow the Pacific Northwest Crash. Search and Rescue Guide

Radio Frequency(ies) AM - FM

Resource Tracking: Phone Radio
Scheduling Dispatch Phone

Prior to take off
Each stop
Arrival at Destination
Phone # of Destination

Project Dates:
Start Time:
Ending Time:

Starting Location Prineville or Bend Runway length
Elevation
Surface

Destination 44.45 120.23

Passengers: (With appropriate PPE)

Name: Dave Johnson
Name: Mike Lohrey
Name: John Carpenter
Name: Russ Aurther
Name: Ann Millie

Cargo:

Weight
CU FT
Hazardous Material Yes ____ No ____
Destination

Special Instructions: ________________________________________

JOB RISK ANALYSIS
Factor YES NO N/A
Is there an alternative method which would accomplish the mission more safely? . . X
Is everything approved with clear instructions? X . .
Are communications and flight following established? X . .
Can terrain, attitude. temperature or weather which would have an adverse effect be mitigated? X . .
Will the mission be conducted at low levels? (below 500= AGL) . X .
Can the same objective be achieved by flying above 500= AGL? X . .
Are all aerial hazards identified and known by all participants? X . .
Have mitigating measures been taken to avoid conflicts with the military or civilian aircraft? X . .
Have adequate landing areas been identified and/or improved to minimum standards? X . .
Are all agency personnel qualified for the mission? . . .
Is the pilot carded and experienced for the mission to be conducted? X . .
Are pilot flight and duty times compromised? . X .
Is there enough agency personnel to accomplish the mission safely? . . .
Will adequate briefings be conducted prior to flight? X . .
Are all involved aware that the pilot has final authority but if any passenger feels uncomfortable that they can decline the flight without fear of reprisal? X . .
Is the aircraft capable of performing the mission with a margin of safety? . . .
Is the aircraft properly carded? X . .
Do all personnel have required PPE? . . X

JOB HAZARD ANALYSIS
HAZARD MITIGATING MEASURE
MTR's MOA's Check routes in advance. Practice Risk Management
Private Aircraft See and avoid
Airport traffic Stay in radio contact. See and avoid
Weather Use weather advisory. Maintain minimums
Terrain Do not place aircraft in performance related situations
Low level obstacles Complete high level recon no unnecessary low level flight
Unimproved Landings Recon LZ. Download first flight
Doors Off Heli Operations Use harness. Remove loose items in cabin
Pilot not familiar with area Supply hazard map. Complete high level recon prior to low level work
Noise. Rotor Wash Wear ear and eye protection
Internal. External Loads Have trained personnel assigned to mission
Unplanned Aircraft Events All personnel equipped with PPE and trained in crash procedures
Hazardous Materials Trained personnel will handle
Non Aviation Personnel Maintain control. provide through briefings
Communications (Lack Of) Establish Options

Justification Statement For Low-Level Flights: N/A

MTR Information:
Start Time:
Ending Time:
AGL:1000
MSL: 6500
IR-342: AB BC CD DE EF FG GH X HI Whidby Island 206-257-4310
IR-343: FG GH HI IJ Mountain Home 208-828-6407
IR344: JK JK KL LM Idaho Air N Guard 208-389-5303 5305
IR346: OJ JK KL A-10 Duty Desk 206-984-2417
VR316: EF FG GH . .
VR319: FG GH HI . .
VR1301: CD DE EF . .
VRI352: AB . .
VR1353: 0102 02D X DE . .
MOA Information: Aerial Refueling Routes
. AR-305AV South to North
LATN-EAST2 AR-305BV North to South
JUNIPER NORTH AR-306AV North to South
. AR-306BV South to North


United States Department of Agriculture
Forest Service
Pacific Northwest Region

319 S.W. Pine Street
P.O. Box 3623
Portland, OR 97208-3623

Reply To: 5700
Date: December 12, 1996

Sgt. John Hunsaker
Oregon State Police
107 Public Service Building
Salem, OR 97310

Dear Sgt. Hunsaker:

Oregon State Police (OSP) aircraft, N756CZ, N77CR, N333FE, N2459J, N2859K, and N93055, pilots Chris Culp, John Hunsaker, Roy Panter, Duane Price, Ken West, and Ray Granning are approved for surveillance and passenger transport flights with Forest Service personnel. Contract aircraft Citabria N53799, with pilot Ray Granning is also approved. We note that the payload capability of the Citabria is extremely limited indicating that careful payload calculations are required.

Surveillance flights must be conducted at no less than 500' AGL. Flight following, either with Forest Service or OSP dispatcher, is required for all flights except point-to-point. On point-to-point flights an FAA flight plan or flight following is acceptable.

We appreciate your support of our programs and for the high quality of service rendered.

Sincerely,

/s/Bill Bulger
WILLIAM V. BULGER
Acting Regional Aviation Officer

cc: Forest Supervisors, Oregon
LEI, Carla Jones
AFM RAG

Forest Supervisors and Directors

b. Review annually, update as necessary, and submit two copies of the Forest Aviation Plan to the RAO for approval.

Ensure that all employees involved in the use or control of aviation resources receive training as appropriate for their level of decision making authority. (Dispatchers, Aviation Managers, Supervisors, etc.).

a. Employees who participate in special use flight activities or function as flight crew members shall receive annually the following:

(1) Prior year's Accident Analysis developed by the Regional Aviation Safety and Training Manager.

(2) Prior year's Mishap?Incident information developed by the Regional Aviation Safety and Training Manager.

(3) Review Aviation Plan.

(4) View Winds, Wires, and Weights video (helicopter only).

(5) Review Risk Assessment and Standard Aviation orders.

(6) Receive Chief of Party training.

(7) View Helosafe video (helicopter only).

b. Employees who utilize aircraft that are not included in a. above receive training as follows each 3 years.

(1) Passenger briefing:

(a) Safety around aircraft.

(b) Personal protective equipment.

(2) View Winds, Wires, and Weights video (helicopter only).

(3) Receive Chief of Party training.

(4) View Helosafe video (helicopter only).


PACIFIC NORTHWEST REGION
LAW ENFORCEMENT
AVIATION OPERATIONS PLAN
3/97

Approved By:

JAMES DAMITIO - Assistant Director
DON JORDAN - Assistant Director
THOMAS J. LYONS - Regional Special Agent-In-Charge
WILLIAM V. BULGER - Acting Regional Aviation Officer

I. ORGANIZATION/SUPERVISION - Forest Organization

FOREST SUPERVISORS: The Forest Supervisor is responsible for all Forest Service aviation activities on their assigned Forest. Forest Supervisors will delegate authority to the Forest Aviation Officer to supervise, monitor, inspect, and train users of aviation resources.

The Forest Aviation Officer as designated by the Forest Supervisor, is responsible for general supervision and guidance of forest aviation management. All Forest Service aviation act ivities originating on and conducted within the Forest should tee' ordinated with /through the Forest Aviation Officer or designated representative.

FOREST AVIATION OFFICERS: The Forest Aviation Officer (FAO) will enforce aviation operations policy and standards and will initiate action for aircraft accident/incident reports and investigations. The FAO will monitor all aviation activities for compliance with FSM, Health & Safety Code and Federal Aviation Regulations.

DISPATCHERS: The Forest Dispatcher is a part of the forest aviation team. All aircraft ordered from commercial sources must be ordered through the Forest Dispatcher. Military and other cooperating agency aircraft flights, scheduled by the Special Agent In Charge, must be coordinated with the Forest Dispatcher.

1. rest Dispatcher will receive flight plans and flight follow all law enforcement flights, unless arrangements to flight follow have have been with other cooperating agencies providing aircraft service. . Flight following may also be' provided by a Law Enforcement Officer at project sites, if continuous contact with the aircraft being flight followed and appropriate dispatcher is maintained. (See Interagency Helicopter Operations Guide (IHOG) Chapters 4 and -1-6).

2. The Forest Dispatcher will schedule all administrative flights.

3. The Forest Dispatcher will initiate search and rescue operations required and notify the Forest Aviation Officer, Forest Special Agent, and Regional Special Agent In Charge, of any accidents or incidents. The Forest Dispatcher will coordinate with the military unit or other cooperating agency providing aircraft during search and rescue/downed aircraft operations. The crash, search and rescue guide shall be used to guide these operations.

HELICOPTER MANAGERS: A qualified Helicopter Manager will be assigned to manage all helicopter activities. The Helicopter Manager is responsible to the Project Officer/Incident Commander to accomplish the assigned task and responsible to the Forest Aviation Officer to ascertain that the operation is conducted in accordance Forest Service policy and procedure. (IHOG)

COUNTY SHERIFF: Counties occasionally own or rent aircraft for law enforcement activities. When activities extend to Forest Service lands, Forest Service Special Agents are often involved. Aircraft and pilots are required to be approved; commercially procured aircraft may already carry approval. County owned aircraft and commercial aircraft, not previously approved, are required to be approved specifically for the mission.

NON-APPROVED AIRCRAFT AND PILOTS: Occasionally, in emergency, it is necessary for Special Agents to ride in non-approved aircraft or with non-approved pilots. The Interagency Helicopter Operations Guide (Chapter 16, Paragraph V, B.) outlines the procedures to be following and "after action" reports required.

SECTION III

OPERATIONS

HAZARD MAPS: Hazard maps are available at each dispatch office and at each aviation operations facility. A copy of these maps should be obtained and reviewed prior to any aviation operation, ion, except airport to airport flights.

TEMPORARY FLIGHT RESTRICTIONS: Temporary Flight Restrictions ((TFR's)) are requested from and issued by the Federal Aviation Administration over fires and other natural disaster areas when several aircraft are participating in relief or firefighting activities. These restricted areas generally are 5 nautical miles in radius and extend from the surface to several thousand feet over the area. Prior to embarking on reconnaissance flights, the pilot and/or observer should contact the-nearest Flight Service Station and ask for any TFR's in effect in the area of operation. The telephone number is 800-992-7433, this number will automatically ring the Flight Service Station that serves the area called from. Significant Law Enforcement activity, several aircraft for several days in a specific area, may warrant a TFR. See (IHOG) Chapter 3, Paragraph K. for procedures.

PROJECT PLANNING: Project Planning must involve the Forest Aviation Officer early in the process. The (IHOG), Chapter 3, is a must in planning helicopter projects and can be used for planning airplane projects as well. Any project that is not listed in this aviation plan or on the Forest Aviation Plan of the host forest, must be approved by the Regional Aviation Officer in advance. (IHOG) Exhibit 3-3, page 3-25 should be used as the format for submitting an aviation operations plan. The Regional Helicopter Operations Specialist has been assigned the responsibility of receiving, reviewing and recommending approval to the Regional Aviation Officer. The telephone number is 541-548-8980 at the Regional Aviation Group. The Helicopter Operations Specialist will coordinate with the appropriate program officer as necessary, however consultation with the appropriate program officer, airplane or helicopter, early in the planning stage is also encouraged.

3 Contract or Commercial Aircraft: The project manager should keep start and stop times for each flight for verification of FS 6500-122 (Flight Invoice) and will be responsible for ensuring that the FS 6500-122 is complete and accurate before signing. The aircraft dispatcher is responsible for informing all contract and rental agreement pilots of payment procedures. Payments will be made by B&F upon receipt of the invoices. Contracts will follow the payment procedure specified in the Prompt Payment Act or as negotiated by the contractor.

4. Cost Analysis for Transportation Alternatives. A cost analysis for transportation alternatives must be documented prior to each administrative use of FS owned or chartered aircraft to ensure that such use is less expensive than other modes of transportation including available common carrier. FSH 5709-11, Chapter 13 provides the proper forms and instructions to complete and document the cost analysis.

COMMUNICATIONS: RAID aircraft are equipped with 9600 channel VHF-FM radios capable of being used for flight following. Other military aircraft will require the use of Forest Service hand-held radios patched into the aircraft's intercom system. The patching interface is normally provided by the military unit. Assistance in setting up these systems will be provided by the Avionics Technician at the Regional Aviation Group. Cooperating agency aircraft often will be equipped with compatible FM radio systems that may be utilized for air-to-ground contact. Air-to-air contact is best accommodated by use of VHF-AM radios, each aircraft, regardless of the source, will have this capability. Ground and air frequencies assigned to Forests and geographical areas of Region 6 are listed in the Aircraft Communication Plan and Frequency User's Guide.

LOST COMMUNICATION PROCEDURES: If Forest Service communication, on Forest Service flights fails, the pilot should contact the nearest airport by VHF radio and instruct the airport to call the forest dispatcher (collect) to report the communication difficulty. Once Forest Service communication has failed, reconnaissance or detection aircraft should proceed immediately to the nearest airport and check in by telephone.

SECTION IV

Safety

Safety Objectives

Safety and risk management will be integrated into all phases of aviation operations to minimize or eliminate risks and hazards. Because of potential hazards, there will be extensive and regular inspections of aviation personnel, equipment, and operations. The frequency will depend on the volume of activity and changes in personnel and equipment.


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